Calling Time on the Request For Tender

Calling Time on the Request For Tender

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Calling Time on the Request For Tender

Derisking. Avoiding unnecessary cost. Minimising upheaval. All good reasons an organisation may argue for undertaking an extensive tender process for a new ERP system. But the reality is very different. With today’s highly functional, highly customisable ERP solutions, organisations are struggling to make decisions and losing focus on the real business objectives. The result is actually added cost, risk and delay. So what is the alternative to an extensive and time consuming tender process? Julie Bruce, Sage ERP X3 Product Champion at CPiO explains.

Risk versus reward
Organisations are being pulled in two directions: on the one hand, the economic challenges are demanding greater efficiency, cost reduction and more effective ways of interacting with customers and suppliers, prompting a clear requirement for new, innovative technologies and processes.

On the other, they are understandably risk averse, wary of taking the wrong technology route and fearful of incurring expensive business disruption. As a result, organisations are increasingly taking an over-prescriptive approach to technology: at a time of apparently infinite technology choice and highly customisable ERP solutions, today’s Requests for Tender (RFT) are extraordinarily complex and detailed.

In this bid to minimise the risk of making the wrong decision, too many companies are completely losing focus on the underlying business objectives of the investment. But why over specify requirements for finance, manufacturing or distribution or create unique processes for the business when hundreds of thousands of organisations have deployed ERP solutions over the past two decades?

Instead of embarking upon a complex, time-consuming RFT process, organisations across the world are increasingly exploiting best practice models – such as that utilised in Sage ERP X3 Standard Edition. Taking this approach, an organisation can achieve a 90% fit within weeks: not only is the design and implementation time typically halved but, more importantly, the many months previously wasted in long drawn out RFT’s are completely removed. The time from project initiation to realisation is transformed; risk and exposure minimised.

By taking the best practice approach, an organisation minimises cost, time and business disruption; achieving the required new ERP functionality within months and creating a platform upon which business specific innovation can then be developed.

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