Document Management and
Document Imaging - Version One
Version One's intelligent automated electronic document delivery and imaging software enables the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements.
Seamlessly integrated into Sage and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to save dramatic amounts of time, money and space.
Purchase Invoice Automation
Version One's technology can streamline your purchase invoice processes and eliminate the need for time-consuming and error-prone paper-based accounts payable methods. One of the most protracted and costly processes within any organisation, is the manual processing of purchase invoices. Inputting purchase invoice data into the accounting system, validating the data, authorising the invoice and then archiving a copy invoice are all extremely time-consuming when done manually.
'Proof of Delivery' Scanning & Retrieval
Version One's electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents. For some organisations, claims for non-delivery may be made on a regular basis, which can be a huge administrative problem. However, these issues can now be quickly and efficiently resolved, because users of the Version One software now have instant documentary proof of the signed PoD.
Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. The reduction in paper chasing combined with a fully comprehensive audit trail, enables an increase in productivity, reductions in costs, improved company image and a fast return on investment.
Automated Electronic Document Delivery
Version One’s solutions enables business users to reduce document production costs and document delivery times by up to 80% by creating and delivering all business documents electronically.
Output Management
DbForm, Version One's Laserforms solution enables the electronic design of business documents, thereby enhancing the default output from your Sage system. DbForm, which is invisible to the end-user, is extremely flexible, enabling all manner of documents to be created directly from the desktop. DbForm is used as the core of many Version One document management software solutions, not only for enhanced printing but also for automated e-mailing, faxing and archiving.
Secure Cheque Printing
The secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. The printer uses MICR toner so that even the magnetic numbering on the cheques can be added at print time. The cheque stationery can be produced to your precise specifications, by a specialist cheque printing company.
Optical Mark Recognition and Barcode Printing
The Version One LaserForms printing solution also provides many other advantages, such as using bar codes for document recognition, OMR (Optical Mark Recognition) for using Pitney Bowes type mailing machines and much more. The system ensures optimal levels of security are in place for the processing and producing of corporate documents throughout the entire organisation.
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