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5 min read

Comparing Sage 50 and Sage 200

Comparing Sage 50 and Sage 200

Sage 200 is the natural upgrade route for Sage 50 users who feel they require a system which is able to manage more flexible or complex business processes and functionality. Read on to uncover the differences in the two software options and how easy it is to upgrade your solution. Whether you are looking for Sage 200 Standard or Professional this article can help you decide which solution will be the best fit for your business.

Sage 200 Standard verses Sage 200 Professional

Once of the factors to consider is the size of your business and your industry requirements. Sage offers two different versions of Sage 200; Sage 200 Standard and Sage 200 Professional. Sage 200 Standard is a fully cloud-based product, with no on-premise option and provides a limited functionality set. Sage 200 Professional is available as cloud or on-premise and has more extensive capability. To find out the full comparisons and variations of each you can view this page. 

Modules

Sage 200 Professional is a step up from Standard edition, more suited to businesses that require a customisable solution. More than a basic financial system, Sage 200 Professional is a modular business management solution that can be customised to fit your business requirements. It is available on-premise or hosted in the cloud. When comparing to Sage 50 we need to look at each capability of the functionality on offer. 

Multiple Locations per Stock Item

Sage 200 allows for stock items to be stored in multiple locations, giving you the ability to specify the exact bin location for specific stock items. With these in place it is much easier to track actual and free stock quantities for each location.

Sage 50 does not allow for multiple locations, meaning you can only control stock from one location. If you are using Sage 50 currently and already know you want to bring all of your stock control into one software solution then Sage 200 is the natural progression. This will bring your finance and stock control into one central location making it simple for all finance, purchasing, sales, warehouse and management staff to locate all transactions and orders.

Nominal Structure

Sage 200 provides more analysis and flexibility for your nominal structure. With a three tier nominal structure, greater analysis is available for management reporting. Sage 200 also provides up to 20 analysis codes, much more advanced than Sage 50’s fields.
When a company begins to require more analysis capability than what Sage 50 can offer, Sage 200 in the majority of cases is the right fit. Additionally, Sage 200 provides transactional analysis which is very beneficial for short term transaction analysis such as marketing campaigns. These codes are removable from the system at any point which prevents long lists of unused redundant analysis descriptions, a feature you will not find in Sage 50.

Batch & Serial Number Capability

Sage 200 Professional allows for batch and serial numbers, giving traceability of those items. Batch functionality enables users to easily track batch numbers and to whom a batch has been sold to, something Sage 50 does not offer. An example of where batches have been particularly useful for companies is when recalling a batch due to faulty parts.

Picking Lists

Sage 200 includes a picking list functionality making it much easier for warehouse or users dealing with stock to receive and print out picking lists from a sales user who may have placed the order. Picking lists provide details for the location and bin of a stock item making it quick and easy for staff to identify and locate exactly where the stock is. Having the picking list functionality within Sage 200 means that users who may be in the warehouse can have access to the picking list feature, reflecting true workflow whilst also keeping traceability within Sage 200. Sage 50 does not include the picking list functionality meaning the process is much more manual and time consuming.

Back to Back Ordering

Sage 200 allows for back to back ordering allowing you to automatically raise a purchase order from sales orders, saving time and making the ordering process much simpler. Sage 50 does not allow for back to back ordering as the sales ledger and purchase ledger are completely separate and do not link in any way. For companies who would benefit from back to back ordering, running Sage 50 can make this task much more time consuming.

Purchase Order Authorisation

Sage 200 allows for purchase order authorisation so all purchase orders are able to pass through a role based hierarchy before being authorised and processed. You are also able to authorise purchase orders remotely via self service, meaning users are not restricted to the office to receive any notifications. Sage 200 allows you to set up a super authoriser which will mean regardless of the authorisation rules set up the super authoriser is able to authorise all purchase orders.

Sage 50 does not allow for purchase order authorisation, unfortunately giving users with purchase order access rights the freedom to raise an order of any value. Many Financial Directors require that keeping to budget is extremely important to them and the company. They also believe that being able to authorise purchase orders through a hierarchy would hugely help keep things under control and remove room for error.

Advanced Multiple Currency and Inter account transfers

Sage 200 uses triangulation of currencies; if your bank account is in GBP and a payment or receipt is in a different currency, Sage 200 has the capability to calculate the conversion rate for the transaction. For companies who are receiving or paying more in different currencies this feature is a real time saver. The platform also allows for transfers to be made between different company bank accounts using different currencies. Sage 50 is much more restricted and only allows for bank transfers to be made between company bank accounts of the same currency.

Increased Accounting Periods

Sage 200 allows you to have up to 20 accounting periods where as Sage 50 is restricted for up to 12 accounting periods. Many companies report that they need this flexibility in their accounts system, as they don’t have the ‘typical’ accounting structure. For these businesses it holds such importance and most move to Sage 200, solely for this feature. An added benefit here too is that accounting periods can be open, closed and reopened. You can also in advance open or close periods for future financial years. This is not possible in Sage 50 and there is no ‘getting around it’ within the software.

Alternative Supplier

Sage 200 allows you to create unlimited alternative suppliers for a stock item, highly beneficial for companies who deal with a high number of suppliers. It is a great feature making it quick and easy to see who to order from, should your preferred supplier not be available for an urgent order or simply be out of stock. Sage 50 only allows you to select one supplier per stock item.

Customer & Supplier Order Priority

Sage 200 allows you to rate your customers and suppliers for order priority. This means customers who require their goods within a short period of time or your best customers who you may want to ensure receive excellent service tracks this easily and differentiates between the different levels of priorities for orders.

Sage 200 Power BI

CPiO offers a paid for reporting tool with seamless excel integration, Sage 200 Power BI is exclusively for Sage 200 Professional users. You can access five detailed reports from any device and share your findings with others in your company. It is very easy to set up and use, with real time data that can help you improve your Sage 200 reporting. Furthermore, it also helps businesses uncover critical business insights and make better-informed business decisions. This reporting tool is not available in Sage 50. Find out more about Sage 200 Power BI

Pricing

The pricing for Sage 200 will be dependent on whether you are choosing Sage 200 Standard or Sage 200 Professional. You also need to consider which modules your business requires. Sage 200 provides financials is at the core but offers the flexibility to add further options, such as Commercials, Project Accounting and Manufacturing. Find out more about CPiO's pricing structure, with customised features and functionality, view the Sage 200 pricing page.  

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